Donna Reade

QuickBooks Online Consulting & Bookkeeping

Pros and Cons of Outsourcing Your Accounting Needs

pros and consIt does not matter whether you in the retail, service or consulting business, your company needs to find a way to manage its books. For some businesses, this means an in-house accountant or accounting department, depending on the company size. For others, it means finding a qualified bookkeeper to outsource the financial record management.

Does your business outsource its bookkeeping needs? Have you thought about it? Whether you’re on the fence or fully settled, it’s good to have a solid understanding of what outsourcing means.

So with that in mind, let’s take a look at some of the advantages and drawbacks of hiring an outside bookkeeper to manage your accounting needs!

Advantages of Outsourcing
For the companies who outsource their books, the decision means saving time and money, getting access to high-quality accountant or bookkeeper and, in many ways, minimizing the risks typically involved with relying on in-house staff. Does outsourcing make sense for you? Here’s a closer look at the specific advantages it may offer:

Financial Savings
It’s no surprise that outsourcing work to an outside provider, versus hiring a full-time employee, saves you money. When you outsource, not only can you match the work hours/amount of projects to your needs, but also you can avoid typical employee expenses like benefits, insurance, payroll taxes, unemployment taxes, paid time-off, etc. You don’t have to provide work space, office furniture, computers or software, either. Even with the costs involved in farming out work, the financial savings are still significant.

Time Savings
Think of the weekly hours it will take to manage in-house bookkeeping staff—taking away from the time you can spend on business- and relationship-building activities more directly aligned with your company’s mission. Outsourcing alleviates this need. You don’t have to deal with the typical headaches involved with recruiting, hiring, retaining and overseeing staff. That means you’re free to focus resources on what matters most.

Expert Services
Outsourced Bookkeepers specialize in the work they do, so they’re the perfect resource for getting projects done. What’s more, the right Bookkeeper will constantly hone their skills to keep up with the competition, ever increasing the quality of their work. This means when hire a qualified bookkeeper, you can trust that your accounting will be handled well.

Contractual Obligation
Outsourced Bookkeepers face higher liability than in-house staff, which makes them less of a risk for your business—they’re more likely to follow through on their obligations because they have more to lose if they don’t. Furthermore, dealing with the contracts or agreements of outside Bookkeepers can be much easier than dealing with the hiring negotiations, employee management and other human resources issues involved with employees.

Drawbacks of Outsourcing
Even with all the benefits of outsourcing, some companies still prefer to keep things in-house, and they’d say with good reasons. Here are some of the reasons why companies opt out of outsourcing, keeping all their financial records close. Take a look at the drawbacks of outsourcing:

Distance and Time
No matter how good a service provider is, there’s no substitute for being physically present in your office. You will need to communicate your needs and challenges across distance, maybe even across time zones. There may be times when your questions don’t get answered right away because of the lags involved.

Less Control
When you manage employees in-house, you have more control over how things are run, from training to day-to-day processes. For some companies, feeling at the mercy of an outsource Bookkeeper is not an enticing substitute for managing its own staff.

Security Risks
Your business accounting is, by nature, a more sensitive subject. When you send all your financial information and records to an outside Bookkeeper, you let loose insider knowledge on one of the most valuable parts of your company.

Overall, outsourcing your Bookkeeping allows businesses to leverage a Bookkeepers expertise, best practices and efficiencies, so management can focus on customers and growing the business. As long as a company goes into it aware of the potential pros/cons, challenges and risks, the rewards are usually well worth it!

2 Responses to Pros and Cons of Outsourcing Your Accounting Needs

  1. Kavish says:

    Yeah That’s very true.
    They are key question and should be asked before choosing an accountancy firm.

  2. Joseph Ezenwa says:

    Donna,
    Great article.Well done.